Are you ready to list your property with Guestroom Genie and unlock the power of seamless property management?
Whether you’re listing a boutique hotel, a B&B, Inn, Boat Rental or Yurt, our onboarding process ensures everything is set up quickly and efficiently.
This guide will walk you through the essential 7 steps of configuring your property on Guestroom Genie, from property details to channel management and beyond.
Let’s dive in!
Step 1: Property Details
The first step to getting your property listed is entering the basic information. This includes:
- Name: The official name of your property. This is how your guests will identify and book your property.
- Address: Accurate address details ensure proper location listings.
- Property Facilities: List all the amenities and features your property offers, such as free Wi-Fi, and parking. These details help attract guests looking for specific features and facilities.
By providing accurate and comprehensive property details, you set the foundation for successful guest bookings.
Step 2: Tax Rates and Fees Configuration
To ensure your property complies with local tax regulations and to avoid any billing discrepancies, it’s crucial to configure your tax rates and additional fees. These can include:
- Local taxes: City, or country-specific taxes applied to the booking.
- Service fees: Optional or mandatory fees added to the guest’s bill, such as cleaning fees.
Configure these rates to automatically apply during the booking process, ensuring transparency for your guests and accuracy for your financial records.
Step 3: Room Type and Inventory Configuration
Next, you’ll define the specifics of each room or rental unit available at your property:
- Room Type & Descriptions: Clearly define the various room types (e.g., Standard Room, Deluxe Suite, etc.) and write engaging descriptions for each. Highlight features like square footage, and views.
- Room Amenities: Specify what each room offers (e.g., air conditioning, mini-bar, TV, Wi-Fi). The more detailed you are, the easier it is for potential guests to make informed decisions.
- Photos: Upload high-quality images of each room. Remember, first impressions matter, and visuals are key in driving bookings.
- Standard Pricing: Set base prices for each room type. This standard rate will be used as the baseline, though you can adjust these for seasonal or promotional offers later.
Setting up this information ensures your guests have all the details they need to select the right accommodation for their stay.
Step 4: Rate Structure
Once your room types are set, it’s time to configure your rate structure. Guestroom Genie offers flexible pricing options to maximise your revenue potential:
- Occupancy-Based Pricing: Set different rates depending on the number of guests staying in a room. For example, a room might cost £150 per night for two guests, but £180 for three guests.
- Rate Alterations: Create pricing strategies that adjust rates based on factors such as:
- Seasonal Pricing: Increase or decrease rates during peak or off-peak periods.
- Day-of-the-Week Pricing: Adjust prices for weekends, weekdays, or special holidays when demand fluctuates.
By setting strategic pricing, you can maximise both occupancy and revenue.
Step 5: Planned Maintenance and Closed Rooms
To ensure your property operates smoothly, Guestroom Genie allows you to manage room availability during maintenance or downtime:
- Planned Maintenance: Schedule maintenance periods for specific rooms or areas of your property. These rooms will automatically be closed for booking during the designated periods, so you won’t need to worry about overbooking.
- Closed Rooms: Mark any rooms that are temporarily unavailable due to renovation, repair, or other operational needs.
This helps you manage guest expectations and prevents confusion during booking.
Step 6: Importing Existing Reservations
If your property is already operating, you likely have existing reservations in another system. Don’t worry—Guestroom Genie simplifies the process of migrating your reservations.
Our Migrations Team is available to assist with importing both past and future reservations from your current property management systems or remote channels such as Booking.com or Expedia.
This ensures a smooth transition without losing important reservation data, keeping your operations seamless.
Step 7: Channel Management
Finally, Guestroom Genie makes connecting to major booking platforms easy with robust channel management capabilities. Once your property details and room information are configured, you can:
- Connect to Remote Channels: Integrate your property with popular booking platforms like Expedia, Booking.com, Airbnb, and Hotels.com. These channels can be automatically synced, keeping your availability and pricing consistent across all platforms.
- Setup and Configuration: If needed, we offer assistance in setting up these connections, configuring any necessary settings, and ensuring a smooth integration across all remote channels. This eliminates manual updating and reduces the chance of double bookings.
By seamlessly managing your property across all channels, you can broaden your reach and increase bookings without additional effort.
Why Guestroom Genie?
At Guestroom Genie, our goal is to simplify property management while maximising your booking potential.
With an easy-to-use platform, expert migration support, and industry-leading channel management, your property will be set for success.
Ready to get started?
Contact our team today and let us grant your wishes, by guiding you through the onboarding process, ensuring your property is listed and optimised in no time!
